Reporting Requirements
What reporting information do I need to supply to SoundExchange if I’m operating under the statutory license?
Microsoft Excel template to be used for creating a Report of Use.
Recordkeeping requirements have been established by the Copyright Office through a notice and comment rulemaking. Generally, a statutory licensee must provide, at the very least, the following information to SoundExchange:
1. name of the service making transmissions (including call letters if relevant)
2. Identification of the transmission category from one of eleven choices
3. name of the featured artist
4. sound recording title
5. album title and marketing label OR International Standard Recording Code (“ISRC”)
6. actual total performances
7. channel or program name
As of November 15, 2009, the CRB regulations 74 Fed. Reg. 52418 (Oct. 13, 2009) require almost all webcasters provide year round census reporting (that is, a record of each track played, each time it is played, and total listeners). Sample reporting and aggregate tuning hour reporting are no longer permitted. Reports of use are to be filed monthly, no later than the 45th day after the end of the relevant month.
“Small broadcasters” that don’t exceed the annual minimum fee as set by the CRB but are operating under standard default rates are still permitted to report on a sample basis.
These reports of use must be in a standardized, electronic format (ASCII), and may be delivered to SoundExchange via File Transfer Protocol (FTP); please request a login/password by e-mailing ftp@soundexchange.com. They may also be e-mailed as an attachment to reports@soundexchange.com, as well as delivered on a CD-ROM or floppy diskette through standard mail or an overnight delivery service. Hard copy reports of use are not permitted.